In this article, you can find a simple free tutoring contract, which you can download for free.

Today, more than ever before, academic performance plays an indispensable role in determining if students qualify to attend their preferred school and pursue the university degrees of their dreams. As a result, private tutoring has become more popular as more and more students strive to better their grades.

During this boom, there is a need for tutor management tools that help tutors to manage their private tutoring business and its administrative tasks. Private tutors also need to focus on the legal part of this trade to ensure a seamless operation of their business. It is vital to have a binding agreement in the form of a contract spelling out the nature of your students (or parents) engagement.

Simple Tutoring Contract – Agreement Form (Template)

Below you will find a simple tutoring agreement. If you like this tutoring agreement, use a PDF annotation app and fill out your contact information, the fee, and payment details. Remember, this is only a template. Change and add details with a PDF editor to make it fit your needs and tutoring services.

Tutoring Agreement – PDF

Additional Details That You Could Include in Your Tutoring Contract

Service Description

Design your tutoring agreement in such a way it provides a detailed description of the services on offer. This description needs to be well and written. Moreover, it should be easily accessible to any student that wants to work with you. All info in the tutoring agreement is essential since most disputes regarding service agreements are based on the contract’s scope. The more accurate you can make your contract, the less likely you will get in trouble with legal disputes now or in the future. The service description also includes the time of the lessons. How long is a lesson, 45 minutes or 60 minutes?

Terms of Payment

It’s essential to clarify your terms of payments and prices for each tutoring service. How would you like your students to pay: online, via PayPal, or in cash? Make sure to clarify whether they pay lesson by lesson or for a full course. A course could be a package of 10 hours, which could include a 10% discount. This way, your clients will be fully aware of what they have to pay if they agree to work with you and your service. Include details about late cancellation. What happens if the student does not cancel on time?

The way you convey this depends on your needs and preferences. For instance, if you would like to receive money before the beginning of a session, specify that in the contract forms. Moreover, let your clients know what happens if they fail to attend the tuition. For instance, will you or will you not refund their money if they fail to appear for a course or cease attending lessons before the sessions they had paid for are over.

Liability

All service providers need to limit their liability as much as possible, as long as they are within the law. Unfortunately, clients always want their service providers to assume most of the responsibility. Your contract should clearly and definitively outline how liability will be limited. For instance, you can let your clients know that you will do all you can to prepare them academically. But you don’t accept any responsibility for their examination performance. By doing so, all of your clients will be aware that if they don’t achieve their desired grade, they cannot hold you accountable.

Child Protection Section in Tutoring Contract

If you are dealing with minors, it is always good to inform their parents in the contract how they are going to be protected while under your care. It will not only keep you in the right place with the law but also bolster your reputation since clients will rest assured that you have put into place measures to protect their children.

Termination Clause in Tutoring Contract

The tutor contract should also spell out how any of the concerned parties can terminate an agreement. For instance, your contract should introduce clauses to let clients know under what conditions they can terminate the contract. Besides, let them know if they are eligible for refunds after ending the contract.

Bottom line

These are but a few of the clauses you should have when crafting a tutoring agreement as a private tutor. Proofread your agreement form with Grammarly to make sure that it is error-free. Always ask your clients to read through the terms of the contract before committing to working with you. This way, you will be able to seamlessly run your business and minimize disputes that could significantly hurt your business.